Terms & Conditions

These Terms & Conditions (the “Terms”) govern your use of cooperly.ai (the “Site”), which, along with any affiliated software or mobile applications, is operated by Func Digital LTD (“Func Digital,” “we,” “us,” or “our”).

By accessing or using cooperly.ai, you acknowledge that you have read, understood, and agree to abide by these Terms & Conditions (this page) and our Privacy Policy.

1. General

Overview

The Service allows “Team Leaders” to create and manage teams, invite “Team Members,” perform check-ins, administer Coop Profile profiles, generate and collect Pulse, and receive AI-driven insights. Features may be added or changed without prior notice.

Age Restriction

The Service is not intended for anyone under 18. If we discover an under-18 user, we may suspend or delete their account.

Account Security

Users must maintain the confidentiality of their login credentials. Func Digital is not liable for unauthorised use of your account.

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2. Your Account

Team Leaders

Must register with a corporate email address. Public email domains (e.g., Gmail) may be rejected. Passwords must be at least six characters with letters and numbers.

Team Members

Must join via an invitation link from a Team Leader. If it’s your first login, you will be prompted to complete a Coop Profile test or other onboarding step.

Account Responsibility

You represent and warrant that all registration information you submit is truthful and accurate. You agree to update your information as necessary.

Account Security

  • You are responsible for safeguarding the login credentials (email and password) associated with your account.
  • You must notify us immediately of any unauthorised access or use of your account.
  • We are not liable for any loss arising from someone else using your login credentials, with or without your knowledge.

Blocked or Removed Accounts

We may block or remove accounts if a User violates these Terms, provides false information, or engages in any misuse of the Services that could harm other Users or our systems.

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3. Fees

Paid Features

Some or all features of the Service may require payment. Fees may change with 30 days’ notice.
No refunds will be provided unless required by applicable law.

Billing Information

You are responsible for providing accurate and valid payment and billing details.
We may use third-party payment processors (e.g., Stripe).

Auto-Renewal

Plans may auto-renew unless you cancel. Cancellation terms will be outlined at signup.

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4. User Content

Ownership

You retain ownership of “User Content” (e.g., data, text, images) you upload. However, by using the Service, you grant us a worldwide, non-exclusive, royalty-free license to use, host, reproduce, and distribute your User Content to operate and improve the Service.

Prohibited Content

You must not upload any unlawful, infringing, or otherwise objectionable content, including “sensitive” personal data (unless explicitly authorised).

No Obligation to Monitor

We may, at our discretion, remove any User Content that violates these Terms or applicable law.

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5. Acceptable Use

  • You agree not to misuse the Service (e.g., hacking, spamming, uploading malware, misrepresenting your identity).
  • Any violations may result in suspension or termination of your account.

6. Data Protection & Privacy

Privacy Policy

  1. Your use of the Service is subject to our Privacy Policy, which outlines how we collect, use, and disclose personal data.
  2. By using the Service, you acknowledge that you have read and understood the Privacy Policy and agree to its terms.

GDPR Compliance

  1. We process personal data in line with the UK GDPR and other applicable data protection laws.
  2. You are responsible for obtaining any necessary consents before sharing or inviting others to the platform.

7. Termination & Suspension

User Termination

You may stop using the Service at any time. If you close your account, you must back up any data you wish to retain.

Our Right to Terminate

We may suspend or terminate your account for violations of these Terms, legal requirements, or security concerns. We will attempt to provide notice where practical.

Post-Termination

Provisions that by nature should survive (e.g., indemnification, limitation of liability) remain effective after termination.

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8. Indemnification

You agree to indemnify and hold harmless Func Digital LTD, its affiliates, and their respective officers, directors, and employees from claims, damages, or expenses arising from your breach of these Terms, your User Content, or your misuse of the Service.

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9. Disclaimers & Liability

As-Is

The Service is provided “as is” without warranties of any kind. We do not guarantee uninterrupted or error-free service.

Limitation of Liability

To the fullest extent allowed by law, Func Digital LTD is not liable for indirect, special, or consequential damages. Our total liability shall not exceed the amount paid by you (if any) in the last 3 months.

Force Majeure

We are not responsible for delays or failures caused by events beyond our reasonable control.

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10. Governing Law & Disputes

Jurisdiction

These Terms are governed by English law. Any dispute shall be settled in the courts of England and Wales.

Severability

If any provision is deemed unenforceable, the remaining provisions shall remain in effect.

Entire Agreement

These Terms (including the Privacy Policy) constitute the entire agreement. No other communications or prior versions modify them unless explicitly stated in writing.

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11. Changes & Notices

Updates to Terms

We may update these Terms periodically. If changes are significant, we will notify you.

Notices

We may send you notices via email or by posting updates on our Site.

For legal notices to us, email support@cooperly.ai and send a copy by registered mail to our principal address (available upon request).

12. cooperly.ai Property

Intellectual Property

The Services, including any underlying software, design elements, and proprietary rights, belong to Func Digital LTD or its licensors. Nothing in these Terms grants you ownership of or license to any intellectual property owned by us except for the limited, revocable right to use the Services as outlined here.

Trademarks

“cooperly.ai,” our logo, and any associated brand elements are trademarks of Func Digital LTD. You may not use them without our prior written consent.

13. Contact Information

If you have questions about this Terms & Conditions, please contact:
Func Digital LTD
email: privacy@cooperly.ai